CAREER FAIR - INFO FOR EMPLOYERS

1. Must be a registered company with valid Business Registration from Suruhanjaya Syarikat Malaysia (SSM) or Companies Commission of Malaysia (CCM)

2. Must be a hiring employer with clear Job Description (JD) for their Job and Internship Vacancies for local and/or international students.

3. Must have a company logo, a website, and a job location.

4. Must have a short company profile and company category type MNC, SME, GLC, NGO, and Start-ups

5. Must have a clear Field(s) of Study the employer are looking for and whether the vacancy is open for Local or International Students and if the vacancy is for Full-time (FT) or Part-time (PT).

6. Provide Feedback about the event

1. Registration of Participation for the Career Fair

Participating employers to submit completed Google Registration Form within the deadline given.

2. List of available Jobs / Internships vacancies 

This information will be shared to the students for their application / submission of resume or curriculum vitae (CV) by students to employers.

3. Interactive Hiring Interview Session (15-45 minutes)

Employers to engage with students for the scheduled virtual career fair / interview, engagement and networking session.

4. Company Branding and Job Opportunities

Participating employers to share their career opportunities and available job openings. Kindly check with UNITAR for available slots. 

5. Corporate Videos

Employers to provide a short corporate video (2 minutes) to be shared to the students to introduce the company to the students. (Optional)

6. Summary Outcome of the Hiring Recruitment

Employers to update UNITAR on number of recruitment or hiring (short listed) in our Career Fair at the end of the event or within a month (a post activity review meeting will be arranged)

7. Feedback on the event

Employers to provide their valuable feedback about the event at the end of the day.

1. Invitation to join the Virtual Career Fair

We will send an invitation email to the employers and confirmation of their participation to join the event.

2. Estimated number of participating students

We will provide the estimated number of participating graduating & internship students.

3. Interactive Hiring Interview Session (15 - 45 minutes)

We will provide the MS Teams Meeting Link for each participating employer as scheduled.

4. Day/Time Slot for Career Insights Talk (Sharing Session)

We will provide the day and time slots for employers' latest industry insight on employability related topics. Kindly check with our team for the available day/time slots. (optional)

5. Connecting employers with students for hiring recruitment and networking

We will connect and share internship and job vacancies with students and for students to apply directly and submit their Resume, Curriculum Vitae (CV) or Biodata to the participating employers.

6. Summary Result/Report of our Career Fair Recruitment

We will provide online form for employers to update the number of job recruitments through our Career Fair at the end of the event.

7. Feedback on the event

We will provide Online Feedback Form to employers to provide their valuable feedback about the event at the end of the day.

BEFORE THE ONLINE MEETING

1. Learn how to schedule virtual meetings and send through calendar invite.

2. It is good to open the room 10 minutes earlier and to have a Welcome Reminders to all participants shown on screen when hosting the meeting, this is to ensure that everyone's time is productive and know what to do before the meeting start.

3. It is advisable to host the meetings between 15-mins to 45-mins. 

4. Test your camera and microphone/speaker prior to the event to ensure a smooth session.

5. Make sure your laptop / mobile phone is fully charged and remove any notifications / reminders to avoid disruption to the online session.

6. Be mindful on the background when switching on your video and ensure that you are dressed appropriately.

7. Ensure that you have a stable internet connection to avoid any disruptions. Do the necessary bandwidth Speed Test to check your upload and download speed.

8. Find a quiet environment workspace at home to conduct or join the online meeting this is to avoid any disruptions.

9. Please make sure that any confidential information is not shared or visible on screen when sharing your file, screen or slide presentation.

10. Kindly include your name and company name when joining any meetings for them to identify you easily and with appropriate profile picture.

11. When hosting a meeting, whenever possible we will assign someone to serve as the gatekeeper, chat responder, visual controller, back-up remote host, poller, and e-photographer throughout the session.

12. It is good to have a dry run prior to the event to ensure the meeting flows smoothly and everyone is well-prepared.

DURING THE ONLINE MEETING

1. Remember that it is always better and faster to be connected in a UTP/LAN cable than wireless connection.

2. Please learn how to mute/unmute yourself when in meetings. 

3. It is better to have your camera or video on when you are hosting or participating in a meeting for a more human touch and professional projection.

4. Do not move your camera/video too often as it is distracting to others.

5. It is good to start with the housekeeping, example: allow one person at a time to speak and learn to say "back to you hostname..." for a smoother transition of the conversation. 

6. It is good to include or enable the  chat room and someone to monitor all the postings , for example: reply in the “chat” box or response to the polling survey. 

7. Learn and have a mastery on how to share your screen (slides, audio / video) to the participants.

8. Have a stand-by device unit if in case something happens to your current device. 

9. Learn how to set your video conferencing tools in different VIEW MODE (speaker view, thumbnail view, grid view) in full screen for a nicer screen capturing and pleasant viewing.

10. Learn how to PIN and UNPIN someone's video or camera.

11. Learn how to activate recording the session or video proceedings.

12. It is good to allow some feedback from the participants at the end of the online meeting session. 

AFTER THE ONLINE MEETING

1. Learn properly how to end, or remind the speaker 3-mins before the end or closure of the meeting and do not forget to thank all participants and remind everyone on what is the next step before ending the meeting session.

2. Inform the participants that you will share the meeting notes if possible with all the participants in the meeting, this is to keep everyone aligned and avoid unnecessary question.

3. Do not end the session abruptly without knowing if all participants have exited or leave the room. Politely request everyone to leave as you will end the session and recording.

4. Ensure that all recordings, chat messages and attendance are saved before closing the room or ending the session. 

5. It is good to send a Thank You Note to all participants after the event/meeting

6. Posting the event/meeting in LinkedIn to create a brand awareness and greater visibility.